Crew change at Turkish ports is a multi-stage process carried out in accordance with relevant regulations and approvals from competent authorities. Proper planning of procedures is of great importance to ensure uninterrupted ship operations and smooth completion of legal entry-exit procedures for crew members.
Crew Change Procedures
The crew change process consists of document preparation, notifications to competent authorities, and coordination of field operations. This process may vary depending on the port where the vessel is located and the nationality of the crew.
Required Documents
The following documents must be prepared completely for crew change at Turkish ports:
- Seaman's Book
- Valid Passport
- Visa (may be required depending on nationality and country regulations)
- Employment Contract or Assignment Letter
- Medical Certificate (when required)
- Flight and transfer information (if applicable)
The validity period and accuracy of documents are checked by competent authorities.
Operational Procedure
Crew change operations are carried out within the framework of the following basic steps:
1. Agency Notification
The crew change request must be notified to the agency at least 72 hours in advance to be forwarded to the relevant port and institutions. This period is critically important for operational planning and obtaining official permits.
2. Port Authority Permission
Permission is obtained from the relevant Port Authority for personnel changes on the vessel. The port authority evaluates the operation's compliance with regulations.
3. Immigration Approval
Entry-exit procedures for crew joining or leaving the vessel are approved by the Immigration Administration. Passport and visa checks are carried out at this stage.
4. Customs Procedures
Customs procedures are carried out for the personal belongings and equipment of the crew (if any). Customs procedures may vary according to the port and type of operation.
5. Transfer and Logistics
After approvals are completed, airport-port-vessel transfers of crew are organized. Timing and coordination are of great importance at this stage.
Operational Planning and Coordination
In crew change processes, flight schedules, vessel operation hours, and official permit processes must be evaluated together. Any delay may cause operational disruptions, so the process must be managed professionally.